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Berwickshire Swap – Operations Manager

Salary – Equivalent of £28,000 per annum (or £15.38 per hour)

Contract – Initial 12 month period for 16 hours per week with opportunities to secure funding for longer term role

Benefits – Pension and Holiday Entitlement

Flexibility – Role is predominantly work from home and hours are flexible to personal circumstances.

Application Deadline – 26th February 2024

Interviews – Successful applicants will be invited to attend interviews on Tuesday 5th March 2024 with the intention to start employment shortly thereafter.

 

Job Description

The Operations Manager will be expected to be responsible for:

• Support, communicate with and line manage existing and future Berwickshire Swap employees.

• Identify potential sources of grant funding and submit grant applications based on the needs of the charity.  Be the ongoing point of contact for funders and prepare any reports required throughout the life of the funding.

• Work closely with the treasurer and project managers to ensure correct allocation of expenses to specific funding projects and take responsibility for the prompt payment of invoices received.

• Overseeing the development of existing day to day projects and implementing new initiatives in line with Berwickshire Swap’s long term strategy.

• Supporting and advising Berwickshire Swap Board with ongoing progress of key projects across the charity with regular communication updates.

• Providing high level leadership to enable Berwickshire Swap to achieve it’s long term strategic plan to further the development of our zero waste agenda and to improve of the quality of life for communities across the Borders and East Lothian areas.

• Development and management of Berwickshire Swap’s corporate strategy, to maximise income from corporate sponsorship, advertising and legacies.

• Monitoring & development of Berwickshire Swap’s policies & procedures.

• Responsibility for management and organisation of internal shared drives.

The Operations Manager will report into the Berwickshire Swap’s Board of Trustees through the Chair of the Board and will be expected to attend quarterly Board meetings (in person or via Zoom).

 

Specific Duties

• Support existing employees of Berwickshire Swap, being their main point of contact, providing ongoing support and supervision.

•  Adopt responsibility for development and refining of Berwickshire Swap’s long term strategy following comprehensive discussion with the Board and employees.

•  Identify potential sources of grant funding and submit grant applications based on the needs of the charity.  Be the ongoing point of contact for funders and prepare any reports required throughout the life of the funding.

• Work closely with the treasurer and project managers to ensure correct allocation of expenses to specific funding projects and take responsibility for the prompt payment of invoices received.

• Monitor, evaluate and report progress of existing day to day projects and provide initiative in identifying where changes may be required to ensure success in delivery.

• Develop and manage Berwickshire Swap’s Corporate Strategy, with regard to corporate sponsorship, advertising and legacies to maximise the income of the charity.

• Managing communication within Berwickshire Swap between employees and the Board of Trustees to ensure delivery of our long term objectives whilst ensuring employees receive the line management and support they need on an ongoing basis.

•  Service the Board of Trustees for Berwickshire Swap (preparation of minutes, drafts reports, committee papers, correspondence and press releases, analysis and distribution of publications and information received).

 

Required Attributes, Skillsets and Qualities

The following attributes, skillsets and qualities are required for this role:

•  A history and genuine passion for working in the third sector.

•  Display leadership qualities in keeping with the seniority of the role.

•  Clear ability to write reports, collate information and analyse trends.

•  The ability to achieve results by working creatively with other individuals, with an ability to adapt communication styles to suit the circumstances.

•  The ability to develop a confident, sympathetic and collaborative relationship with employees and the Board of Trustees.

•  Applicant must have own transport albeit the majority of hours can be flexibly completed from home depending on the applicants personal circumstances.

 

Desirable Attributes, Skillsets and Qualities

The following attributes, skillsets and qualities are desirable for this role:

•  An understanding of Berwickshire Swap’s existing operations.

•  Prior experience supervising or managing employees.

•  Experience or familiarity of working with funding organisations.

•  Experience developing corporate strategies.

 

To apply for the role please submit a cover letter and CV to trustees@berwickshireswap.co.uk by the 26th February. If you have any questions about the role please contact us on the above email.

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